Free quotation maker: create a professional quote in minutes

A good quotation format answers every question the customer would otherwise ask you on WhatsApp. These are the parts to include, and the generator above has a field for each one.

• Your business details. Name, address, phone and email, with your logo. If you are registered for tax, add your tax number here too.
• Who it is for. The customer’s name or company, and how to reach them.
• Quote number and date. A number you can refer to later (Q-0001, Q-0002) and the date you issued it.
• Valid until. Prices change. A clear expiry date stops an old quote being accepted months later.
• Line items. One line per product or service, with quantity, unit price and amount. Specific descriptions prevent arguments later.
• Discount and tax. Show any discount on its own line, then the tax label and rate, and say whether prices include tax or tax is added on top.
• Total. One clear figure in one currency.
• Notes and terms. Payment terms (for example 50% advance), delivery time, what is not included, and how to accept.

The layout is the same everywhere. What changes is the tax label, the tax numbers you show and the currency.

Pakistan

Sales tax is commonly shown as GST on quotations. Sales tax on goods is collected federally, while sales tax on services is set by each province, so the rate depends on what you sell and where. If you are registered, show your NTN and sales tax registration number (STRN) under your business details. Pick PKR, keep the label as GST or change it to “Sales Tax”, and enter the rate that applies to you.

India

Quotations show GST, and the rate varies by product or service (it follows the item’s HSN or SAC code), so there is no single rate to use. If you are registered, show your GSTIN. Within a state, GST is split into CGST and SGST; between states it is IGST. This tool shows one tax line, so for a split you can label it “GST (CGST + SGST)” with the combined rate and note the split under terms.

United Arab Emirates

Use the label VAT. The standard UAE VAT rate is 5%, though some supplies are zero-rated or exempt. If you are VAT registered, show your TRN (tax registration number). Pick AED and enter 5 as the rate where the standard rate applies.

This is general guidance, not tax advice. Check the rate for your products with your accountant or tax adviser.

1. 1. Download the PDF. Click “Download PDF” and choose “Save as PDF” in the print window. On a phone, use the share or print option to save it.
2. 2. Click “Send on WhatsApp”. WhatsApp opens with a short summary: quote number, items, total and validity date. Add the customer’s number first to open their chat directly.
3. 3. Attach the PDF. In the chat, tap the attach icon, choose Document and pick the PDF you saved. Send the summary with it.
4. 4. Follow up. If you haven’t heard back a few days before the quote expires, send a short reminder in the same chat.

Want customers to reach you in one tap? Put a click-to-chat link in your quote’s terms or your email signature with our free WhatsApp link generator.